Workspace 365 launches renewed digital workplace

The all-in-one adaptive digital workplace provides personalised access to all applications, company information and personal documents on any device. The newly launched version is based on user-experience (UX) research and offers even more simplified access, communication and workflows.

With these improvements, Workspace 365 aims to fully unlock the digital work focus for employees, empowering them to work more productively and efficiently. Currently, more than 2,300 organisations are using Workspace 365.

Technology increases job complexity

With job complexity increasing at a rapid pace and employees struggling with too many systems, creating a simplified digital workplace is key. According to a recent Gartner survey, 47% of employees are struggling to find information to perform their jobs effectively. Meanwhile, another Gartner study showed that 68% of businesses are replacing software more frequently since 2021 as a result of digital transformation, making daily operations even more complex. The problem is often that the digital workplace strategy is almost exclusively IT-led and not focused on what employees actually need at an individual level to perform efficiently and well. The result is a digital workplace that is complicated, distracting and makes the search for relevant documents and applications time-consuming and frustrating. The renewed Workspace 365 solves this problem entirely by providing a simplified digital workplace that creates and supports digital focus.

Digital focus

Erik Nicolai, founder and CEO of Workspace 365, explains: "We fully understand that employees struggle with information and technology overload and we are certain that simplifying the digital workplace ensures more productivity, saves time and improves employees’ happiness. We conducted extensive UX-based research as the basis for this new and improved version. As a result, we decluttered the interface and simplified the digital workplace further to improve digital focus. Unlike many systems developed solely on the basis of what technology can do, Workspace 365 is based on what users actually need to thrive in a fast-paced and constantly evolving digital world."

New features

With the user experience in mind, Workspace 365 has upgraded the design and made the navigation more efficient. The new version also ensures optimal use of space within the interface, allowing the user to customise the workplace even more to suit their needs. The interface is now consistent across all devices to cater to personal working styles and patterns. In addition, the Workspace 365 platform gains a range of new and improved features, including:

Simplified Access:

Frequently Used Apps: this dynamic new feature is designed to provide users with effortless access to the vital apps they rely on daily. This addition ensures quick and easy access to essential tools, further enhancing productivity in the digital workspace.

Simplified communication:

The Hub: the Hub has a new dedicated, centralised location, ideal for sharing important company announcements, knowledge articles and events. It streamlines internal communication, enhances collaboration and boosts productivity.

Address Book search options: it’s now easier for users to connect with the right teams and colleagues with the enhanced search options. User-Profile pages already showcased skills, projects, interests and availability, now departments and office locations have been added too.

Simplified workflows:

The Activity Feed: investing in user-centric innovation, the Activity Feed takes centre stage, driving heightened user engagement and personalised experiences. Users can tailor their Activity Feed to showcase content pertinent to their role and interests. The feed now seamlessly integrates approvals and notifications from various third party applications, enhancing user interaction within the digital workspace.

Smarter Global Search: Smarter Global Search is now in a prominent position within the digital workplace. Leveraging behavioural data, it acts as your company's 'Google,' enabling instant access to documents, applications, and resources, regardless of the source, through a unified search bar, streamlining workflows and boosting efficiency.

Proven success

That simplification of the digital workplace does indeed make for happier employees and more efficient operations, is confirmed by Christiaan de Vin, Senior Product Development Manager Workspace Services at Orange Business: “With Workspace 365, we provide employees with one central digital starting point to access everything they need. And when they log in, everything’s there for them to do their job, as we put a layer of simplicity on top of complexity, making everyone’s experience so much easier - it’s a really powerful and productive proposition”, concludes De Vin.